When it comes to planning a conference, many people automatically think of the big cities like Stockholm, Gothenburg and Malmö. But what if we told you that there are significant advantages to holding your conference outside the big city? Here we explore why rural areas and smaller towns can be the perfect choice for your next corporate event.
1. cost-effectiveness
One of the most tangible benefits of choosing a conference venue outside metropolitan areas is the cost savings. Venues are often significantly cheaper to rent, and the same goes for accommodation and food. This means you can get more value for money and perhaps even include extra activities or upgrades without breaking the budget. By saving on these basic costs, you can instead invest more in improving the conference content, such as bringing in inspiring speakers or organizing exclusive workshops.
2. Less distractions
The noise of the city can be distracting. By choosing a more secluded location, participants can focus better on the conference content. Fewer distractions lead to better concentration and productivity during meetings. Participants can avoid the stress of the big city and instead enjoy a calm and relaxed environment that promotes learning and creative thinking. We also have a phrase we call "Escape-proof conferences" which means that it is difficult for participants to disappear from the conference facility in the evening/night. This can easily happen when the conference is held in the city center with its proximity to nightclubs and bars. It is a shame to miss the opportunity for team-building in the evenings after the conference when most of the participants go off on their own adventures.
3. Scenic surroundings
Being surrounded by nature and beautiful landscapes can have a calming effect and promote creativity and collaboration. Many smaller conference facilities are located in picturesque settings that offer opportunities for outdoor recreation and team building activities. Imagine a morning walk along a lake or an afternoon coffee break in a lush garden. This contact with nature can be just what is needed to make participants feel inspired and rejuvenated.
4. unique experiences
Conferences outside big cities can offer unique experiences not found in more urban settings. These can range from local food experiences, kayaking, nature walks and outdoor yoga on a pier. These activities can create memorable experiences for participants and strengthen team cohesion. Tasting local food and drink can also provide a deeper appreciation for the region.
5. More personalized service
Smaller conference facilities are often family-owned or run with a personal commitment that may be lacking in larger cities. This means you can expect a more tailored and personalized service, which can enhance the whole conference experience. Staff often know the needs of each guest and can adapt the service accordingly, creating a sense of being seen and cared for. This, in turn, can lead to higher customer satisfaction and repeat visits.
6. Make transportation part of the conference
We help you book a shared bus or boat transportation. Add a light-hearted activity such as a music quiz or quiz together with something good to eat and drink and the transportation becomes part of the overall conference experience.
Summary
Holding your conference outside the city can offer many benefits that contribute to a more cost-effective, focused and memorable experience for all participants. By considering alternative locations, you can create a unique and inspiring environment that promotes both learning and networking. The scenic surroundings, personalized service and unique experiences can make your conference a highlight for all participants.
Explore our out-of-town conference venue options and discover how we can help you plan an unforgettable conference. Contact us today to find out more and book your next conference in an environment that really makes a difference.
Suggestions for conference facilities outside Stockholm City:
Northern Stockholm
Southern Stockholm
West Stockholm
East Stockholm
Suggestions for conference facilities outside Malmö:
Suggestions for conference facilities outside Gothenburg
